Administration Officer
Provide governance, administrative, receptionist, and logistical support to the CEO, board, and key committees. In addition, carry out membership duties, including database management and administration.
The permanent full time position is located in Busselton. Annual salary ranges between $83,802 - $94,265 per annum depending on skills/experience, + superannuation.
Applications close at 11pm Tuesday, 22 August 2023. Please submit your application ASAP, as the panel may commence shortlisting immediately.
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On offer
Salary packaging (up to $15,899 a year, + meal/entertainment benefit of $2,650 a year).
5 weeks annual leave per year + Christmas shut down period credited as additional leave.
LSL vested after 7 years of service.
Employee Assistance Program.
Duties
Administrative support
Provide administrative support to the CEO, board, and key committees.
Attend to visitors and provide reception services.
Assist the Corporation to meet Service Agreement requirements around matters such as obtaining Corporation approvals for accounts payable, timesheets, travel allowance payments, etc.
Maintain the Corporations record management system, SharePoint, and participate in related user group discussions and training.
Provide office management services, including liaison with the IT services provider and assisting with office equipment maintenance and operation.
Ensure that all key CEO, Board and CAC incoming and outgoing communications are captured in the document management system.
Membership administration
Manage and monitor the membership database for the corporation and any other contact databases.
Prepare all required information for director assessment of membership applications and send required communications to members and member applicants.
Meeting management
Organise meetings, such as meeting notices, agenda, timing, location, and manage travel allowance claims.
Draft and finalise communications to internal and external stakeholders for the CEO, Board and Cultural Advice Committee.
Maintain a Register of Matters referred to and from the CAC, and record CAC and Board decisions in the Register.
Take accurate minutes of meetings and maintain an attendance list, and ensure that required actions are recorded and distributed, along with the minutes in the required time frame.
Assist the CEO, Board and committees in relation to ensuring Rule Book, Election Manual, CAC/Board protocol and ILUA compliances.
Other duties as directed.
Selection Criteria:
High level of IT skills and computer literacy and accurate data processing skills, including the ability to use electronic documents and records management system.
Able and willing to work as a member of the corporation team.
A current drivers licence.
Experience in taking minutes, developing agenda, and arranging meetings.
Demonstrated experience in an administrative support role.
Strong initiative and problem-solving ability.
Excellent oral and written communication skills, especially in a cross-cultural context.
An appropriate level of knowledge of the Noongar community and its aspirations, and commitment to the development and advancement of the Noongar community.
Section 51
Under Section 51 of the Equal Employment Opportunity Act 1984, Karri Karrak Aboriginal Corporation seeks to increase the diversity of our workforce to better meet the needs of our clients and stakeholders, and to improve employment opportunities and outcomes for Aboriginal and Torres Strait Islander peoples. Aboriginal people are encouraged to apply and identify themselves as being of Aboriginal descent in the recruitment process, however, non-Aboriginal people are also welcome to apply.
Apply now: Submit a cover letter addressing the selection criteria, a CV showing your skills and experiences, including details of two referees.
To view the advertisement, visit the SEEK website.
